Hi [Recruiter Name],

I hope this message finds you well. As I prepare to make necessary arrangements for this role/internship, I was hoping to get some clarity on when I can expect my first paycheck, as well as the timing of payment (weekly, bi-weekly, semi-monthly) moving forward.

Thanks in advance for any insight you can provide!

Best,

[Your Name]

Hi [Recruiter Name],

I hope this email finds you well. First, I would like to say that I am grateful for the opportunity to have been considered for the [Role Title] internship with [Company Name]. Furthermore, I really enjoyed speaking with you and the rest of the team. However, I have recently accepted an offer elsewhere for the upcoming summer and am unable to move forward with the internship process with your organization.

Nonetheless, I think [Company Name] is doing amazing work and I would love to be kept on your radar should any future opportunities become available. Once again, thank you for the opportunity!

Best,

[Your Name]

Hi [Recruiter Name],

My name is [Your First Name] & I applied for the [Role Name] [internship/role] at [Company Name]. I’m excited about the opportunity, as I believe it aligns with my interest in [1 or 2 interests] & I can contribute [1 skill/experience] to the team! I’d love to connect and learn more.

Hi [Recruiter Name],

Great to e-meet you! My name is [Your First Name] and I'm a _____ major at [Insert College/University] '2X. I'd love to connect with you to learn more about your role, the company culture, and future opportunities at your organization. If you're open, please let me know your availability and I will do my best to accommodate your schedule. Looking forward to hearing from you!

Hi [Employee Name],

Great to e-meet you! My name is [Your First Name] and I'm a _____ major at [Insert College/University] '2X. I'd love to connect with you to learn more about your role, the company culture, and your experience as a [Insert Shared Identity] at [Company Name]. If you're open, please let me know your availability and I will do my best to accommodate your schedule. Looking forward to hearing from you!

Hi [Employee Name], Great to meet you at ____! My name is [Your First Name] and I'm a _____ major at [Insert College/University] '2X. I am interested in applying to ____ position in your company. Do you mind referring me for those positions? My resume is attached, and I copied the links to the job postings below. Thank you in advance for your help and consideration!

Hi [Recruiter Name],

I hope this message finds you well. I completely understand if this is not possible, but I would like to request an extension on my offer decision. While there is no doubt that this is a gracious offer and I am excited about the opportunity to potentially join your team, I would like to be sure I am considering all of my options (Note: you can even say you want more time to discuss with a mentor/parent–up to you!) prior to accepting. Please let me know if I can get a decision to you by [Insert Date].

Thanks so much and I look forward to hearing from you!

Best,

[Your Name]

[Insert Date]

Dear [Insert Manager Name],

Please accept this letter as formal notification of my resignation from the [insert position] with [insert company]. My last day will be [insert date].

I must thank you for the opportunity to work in this role for the past [insert time]. During my experience, I have [insert opportunities, projects, people you have gotten to know, etc.], and for this I am very thankful. I deeply appreciate the time and attention you and the team have dedicated to my professional growth and development.

In the next two weeks, I will complete all pending assignments, and I am willing to assist in the transition process in any capacity needed.

I wish you and the company continued success and prosperity and hope to keep in touch.

Sincerely,

[Insert Name]

Hi [Recruiter Name],

Thanks so much for sharing this opportunity with me! While this is not aligned with what I'm currently looking for, I would love to stay connected with you and be kept in mind for future opportunities with [Company Name].

Thanks again and I look forward to staying connected!

Best,

[Your Name]

[ALT] If Accepted Another Offer

Hi [Recruiter Name],

Thanks for reaching out! Although I have already accepted another offer for this summer, I think [Company Name] is doing amazing work; I would love to be kept on your radar should any future opportunities become available.

Once again, thank you for the opportunity and have a great weekend!

Best,

[Your Name]

Hi [Interviewer],

I just wanted to follow up and thank you for a wonderful conversation today! I really enjoyed learning more about [Insert Specific Learning(s) From Your Conversation] and I want to reiterate my sincere interest in this role. Our conversation further solidified that this opportunity is not only aligned with my passions and interests, but also the strengths and skills that I have developed in my (undergraduate) career.

Thanks again for a wonderful interview and I look forward to hearing from you regarding next steps!

Best,

[Your First Name]

Thank You Note for Informational Interview

Hi [Informational Interviewer],

I just wanted to follow up and thank you for a wonderful conversation today! I really enjoyed learning more about [Insert Specific Learning(s) From Your Conversation] and I want to reiterate my sincere interest in [Company Name and/or Role]. My experience and our discussion further solidified that this opportunity is not only aligned with my passions and interests, but also the strengths and skills that I have developed in my (undergraduate) career. I would love to stay connected

Thanks again for a wonderful time and I look forward to hearing from you soon!

Best,

[Your First Name]

Hi [Recruiter Name],

Thank you so much for all you've helped me with thus far during the recruitment process! I know you are likely incredibly busy this recruitment season, so I wanted to circle back regarding [insert what you need/asked for in last email].I am so appreciative of your efforts, and am excited to continue building this connection.

Thanks again and I look forward to hearing back from you!

Best,

[Your Name]

Hi [Recruiter Name],

Once again, I’d like to thank you and the rest of the team for this offer! I am beyond excited about the opportunity to join you all at [Company Name] as the [Role Title]; I know that we can accomplish great things together.

After our conversation and careful review of the offer letter, though I found the salary offer to be generous, I would like to counter with [Insert Counteroffer]. My research shows that the initial offer is [below/above/in line with the] average for a [Role Title] offer in [City, State], but I believe my counter offer is justified by [Insert Reasoning]. It’s clear to me that [Company Name] and I are aligned on the [Insert Shared Mission/Vision/Values], which makes me all the more excited to partake in tackling this challenge!

I truly believe that this position will allow me to grow and to have an incredible impact on [Company Name]. Please let me know what we can do is regards to negotiating the offer and reaching a mutually beneficial decision. If preferred, I welcome the opportunity to discuss further on the phone [Insert Date/Time]. Thanks again, [Recruiter Name] and I look forward to hearing from you soon!

Warm regards,

[Your Name]

Key Components of Negotiation Email

• Expressing gratitude/thanks

• Expressing excitement

• Proof that you've done your research

• Mutuality/Togetherness

• Justification for Counteroffer

• Offer to follow-up

Hi [Recruiter Name],

I hope this message finds you well. I am reaching out to you as I recently received another internship offer. I am still very much interested in the [Role Title] internship at [Company Name], but I only have until [Insert Deadline] to make a decision. Is it possible for you to let me know the status of my application by then?

Thanks in advance for any efforts you are able to make in regards to expediting this process and I look forward to hearing from you soon.

Best,

[Your Name]

Hi [Recruiter Name],

Thank you so much for offering me the [Role Title] internship at [Company Name]. It has been a pleasure speaking with you and the team and learning more about the company.

Unfortunately, after giving a great deal of thought to this career opportunity, I have decided that it is in my best interest, as well as the company’s, to turn down your gracious job offer. I have recently decided to accept another position that I believe is a better fit for my abilities and skill set. I am so sorry for any inconvenience my decision may cause.

I continue to be impressed with [Company Name]'s impact on [Insert something related to mission, values, or current events], and particularly with the support you provided throughout the recruitment process.

I wish you all the best in your future endeavors and I hope to stay connected!

Sincerely,

[Your Name]

Hi [Recruiter Name],

Thanks for your email! While I am saddened to learn that I will not be moving forward in the process, I greatly enjoyed learning more about [Company Name] and the team. If you are able to provide feedback on my performance throughout the process, I would greatly appreciate that.

Regardless, I greatly enjoyed my interview experience and would love to stay connected should there be future opportunities that you believe I am better suited for.

I wish you well in finding the best person for the role and I hope to stay connected!

Sincerely,

[Your Name]

Hi [Recruiter Name],

I hope this message finds you well. Thanks again for the offer to join the team this summer! After careful consideration however, I would like to propose that the offer be converted to a fall internship. [You should insert some sort of additional reasoning behind this request here].

Thanks in advance for your consideration and I look forward to hearing from you soon!

Best,

[Your Name]